Healthcare Supply Chain Best Practices
With our Best Practice Program, IOS commits to help the healthcare industry improve supply chain performance, automation and results.
Establishing standardized methods for purchase order creation is the foundation of seamless and smooth order management processes.
Set goals and take steps to achieve automation: enable efficient and accurate processes; create visibility to enterprise-wide purchasing; bring more of your organization’s spend under management.
A key foundational piece of an automated and accurate purchasing process is creating appropriate steps to purchase order approval.
Establishing processes specifically for purchase order approval puts the checks and balances in place that help you manage your organization’s purchasing and reduce overspending.
Are your vendors confirming purchase orders? When you maximize electronic notifications (855s for EDI or even just a confirmation email on POs), you’ll increase accuracy and decrease back-orders, stock-outs and decrease discrepancies.
Purchase Order confirmations will help your organization manage by exception, eliminating the need to manage every order, every line item.
Your item master will become the hub of your future-state procurement processes. Complete, well-structured data is an essential building block for successful automation.
Take time on the front end to assemble accurate data for your item master, and you’ll save enormous staff time and costs on the back-end, when your new materials management system is up and running.
Knowing what you’ve ordered and what you’ve received is a critical component of delivering timely, effective patient care.
To be sure you’ve got the supplies needed for upcoming procedures, perform daily receiving of incoming supplies. You’ll increase system-wide visibility to current inventory, and it’s a key piece of more accurate, automated materials management processes.
Well-organized inventory areas are critical for easy access to supplies, accurate ordering, ongoing cost reductions and reduction of product waste due to expiration.
Based on workflow and the patient care being delivered, organize your physical spaces to drive efficiencies for your facility!
Accounts Payable (AP) Processes are key to a highly efficient, automated and accurate supply chain. Here, you’ll ensure you’re getting the most from your contracts and approved products.
Improving AP reduces staff time and ensures invoices are correct. Validate that you’ve received the items being billed and the price is correct, plus take advantage of savings opportunities like early pay discounts.
Some of your most significant cost saving opportunities come by improving inventory management. This is the place that true hard dollar savings exist, and you’ll achieve these savings by improving visibility to inventory across your organization. Improve planning and forecasting, and reduce over ordering and over spending, to improve cash flow.
Tracking item consumption provides information critical to managing your organization’s supply chain, for example, it helps maintain perpetual inventory, reduce on-hand supplies, and track lot, serial numbers and expiration dates. When you improve the management of inventory and item consumption, you’ll reduce cost, loss and waste, and can improve cash flow and revenue.